Assembly Legislature Tobago – Privacy Notice
Website: tobagolegislature.org
The Assembly Legislature Tobago manages your personal data in accordance with its legal obligations under the Data Protection Act of Trinidad and Tobago and applicable public-sector governance standards.
This Privacy Notice explains what personal data we collect when you use tobagolegislature.org, how we use it, and the rights you have regarding your information.
In this notice, references to “we”, “our”, or “us” mean the Assembly Legislature Tobago.
Everything we do with your personal data — including collecting, storing, using, sharing, or deleting it — is referred to as processing.
Who We Are
The Assembly Legislature Tobago is the legislative arm of the Tobago House of Assembly responsible for legislative proceedings, oversight, public participation, and digital parliamentary services.
The Legislature operates digital services through its authorised administrative and technical units responsible for managing official websites and online public engagement platforms.
Data Controller:
Assembly Legislature Tobago
Email: privacy@tobagolegislature.org
Address: Jerningham St, Scarborough, Tobago
What This Notice Does Not Cover
This privacy notice applies only to public-facing websites operated under the tobagolegislature.org domain.
It does not apply to external platforms, partner systems, or third-party websites that may be linked from our site. Those services have their own privacy notices.
Examples may include:
- Petition or consultation platforms
- Event ticketing systems
- External archives or research portals
- Third-party livestream or media services
What Data Do We Collect?
When you engage with the Assembly Legislature Tobago online, we may collect personal data including:
- Your name
- Email address
- Location or country of residence
- IP address
- Device and browser information
- Website usage data
- Information you provide in forms, consultations, or registrations
We collect only the data necessary to deliver legislative and public services.
How We Collect Your Personal Data
We collect personal data when you:
- Submit forms or public consultation responses
- Register for legislative events or programmes
- Subscribe to newsletters or alerts
- Participate in forums or public engagement platforms
- Contact us via email or online forms
Where personal information is provided voluntarily, it will be used only for the stated purpose.
How Do We Use Your Personal Information?
We process your personal data to:
- Support the functioning of the Assembly Legislature
- Facilitate democratic participation and public engagement
- Provide services, information, and updates
- Manage event registrations and communications
- Improve the performance and accessibility of our digital services
The Lawful Basis for Collecting Your Data
We process personal data where:
- It is necessary to perform legislative or public authority functions
- We are required by law
- We have your consent
- Processing is necessary for a contract or service you requested
- Processing supports legitimate governmental interests and does not override your rights
How We Protect Your Data and Keep It Secure
We take information security seriously.
Your data is protected through:
- Secure servers and controlled access systems
- Encryption and cybersecurity safeguards
- Policies governing staff access and handling of information
All service providers processing data on our behalf must meet strict security requirements.
Data Held Outside Trinidad and Tobago
Some systems used to host or maintain our website may store data in secure international data centres.
Where personal data is processed outside Trinidad and Tobago, we ensure that appropriate safeguards and security measures are in place.
When Do We Share Personal Data?
We may share personal data only when permitted by law, including:
- With authorised government partners or service providers
- When you have given consent
- Where required by legal obligation
- To prevent fraud, protect public safety, or comply with investigations
We do not sell personal data and do not share information for commercial marketing.
How Long Do We Keep Your Data For?
We retain personal data only for as long as necessary to fulfil the purpose for which it was collected, or as required by government records management policies.
Typical retention periods may include:
- Event or engagement data – up to 12 months
- Legislative or official records – in accordance with public records laws
Data is securely deleted when no longer required.
Your Rights
You have rights under the Data Protection Act of Trinidad and Tobago, including:
- The right to request access to your personal data
- The right to correct inaccurate information
- The right to request restriction or deletion where applicable
- The right to withdraw consent at any time
Requests may be submitted to the Data Protection Officer at privacy@tobagolegislature.org.
Cookies and Similar Technologies
We use cookies and similar technologies to:
- Ensure the website functions correctly
- Improve performance and accessibility
- Understand how visitors use the site
When you first visit our website, you will be asked for consent to use optional cookies.
You may change your cookie preferences at any time using the cookie manager.
Email Alerts and Subscriptions
If you subscribe to legislative alerts or newsletters, we may collect:
- Your name and email address
- Subscription preferences
- Information about how you interact with our emails
You may unsubscribe at any time using the link provided in each email.
Changes to This Notice
We may update this Privacy Notice from time to time to reflect changes in law, policy, or technology.
When updates are made, the “Last Updated” date will be revised.
Last Updated: [19/02/2026]